Last Updated: October 18, 2018

Accu-Precision Supplier Requirements

Accu-Precision tracks supplier performance based upon quality, delivery, and provision of required certificates/test reports, as applicable, and maintains supplier data accordingly. If suppliers fail to meet Accu-Precision’s requirements for quality, delivery, terms and conditions (including those stated herein), Accu-Precision personnel will resolve such issues using means appropriate to the nature and severity of problems encountered. Resolution may involve correction, Corrective Action, or disqualification of suppliers from use, depending on the nature and severity of the issues.

To become and remain a supplier to Accu-Precision, please read, acknowledge, and accept the following Accu-Precision supplier requirements which are applicable until further notice:

Suppliers must use special process sources that are approved by Accu-Precision’s customers, as required. Suppliers must abide by Accu-Precision’s customers’ supplier approval requirements, which are identified in Accu-Precision’s Purchase Orders, or in other written statements of requirement, when applicable.

Suppliers are required to notify Accu-Precision of nonconforming product when it is discovered at suppliers’ locations and in cases where release to Accu-Precision has occurred, if applicable. Accu-Precision’s President and/or affected Accu-Precision customer representative must review and disposition such nonconforming product according to established Accu-Precision or customer procedures.

Suppliers are required to notify Accu-Precision of changes in product and/or process, changes of suppliers, and changes of manufacturing location. Accu-Precision’s President and/or affected Accu-Precision customer representative must review and approve proposed process changes before they are implemented, where required by Accu-Precision’s customers and specified by Accu-Precision.

Suppliers are required to notify Accu-Precision if any materials or supplied product are suspected of being, or found to be counterfeit as soon as the discovery is made. Accu-Precision’s President will determine what actions must be taken to quarantine said counterfeit items and mitigate risk to Accu-Precision’s customer(s).

Suppliers are not allowed to use the following conflict minerals in any materials, items, or processes purchased by Accu-Precision: Columbite-tantalite (tantalum), Cassiterite, Wolframite, and Gold.

Suppliers are required to provide right of access by Accu-Precision’s management, Accu-Precision’s customers, and regulatory authorities to all applicable areas of all facilities, at any level of the supply chain, involved in the order and to all applicable records.

Suppliers are required to maintain all applicable records for a minimum retention period of 10 years.

Where Accu-Precision, or its customer, intends to perform verification at the suppliers’ premises, Accu-Precision shall state the intended verification arrangements and method of product release in the purchasing information.

Suppliers are required to flow down to the supply chain the applicable requirements including Accu-Precision’s customer requirements.

Suppliers are responsible to take Corrective Actions when Accu-Precision or its customers flow down corrective action requirements, in cases when it is determined that suppliers are responsible for the nonconformity. Actions may be documented using Accu-Precision’s Action Forms, Accu-Precision’s customer’s forms, or supplier forms, as appropriate. Suppliers are required to respond to Corrective Action requests in a timely manner. Corrective Actions must demonstrate root cause(s) analysis, action implementation, and verification of action effectiveness. Should actions prove ineffective, alternate actions may be requested or suppliers may be disqualified from use.

Suppliers of calibration services or calibrated equipment are required to provide certificates of calibration bearing traceability to the National Institute of Standards and Technology (NIST), reporting “as found” information and “adjustment” information, as applicable and measurement data.

DFARS 252.204-7012 is the security standard for Controlled Unclassified Information, a flow-down requirement from Accu-Precision. It requires Accu-Precision and its subcontractors/suppliers to comply with NIST 800-171 and defines incident response reporting requirements if there is a breach in cyber security at your premise. As an approved and trusted supplier of Accu-Precision, you are also responsible for conforming to the requirements laid out in DFARS 252.204-7012 and NIST 800-171. Please contact Susan Pine at pine@accu-precision.com if you need a copy of either of these documents.

Finally, Accu-Precision is an ITAR (International Traffic in Arms Regulations) Registered company. It is our duty to ensure that our customer’s ITAR controlled items or technical data are protected. Approved vendors are required to formally agree to the following:

  • Supplier agrees they have controls in place that prevent individuals from ITAR proscribed countries (see below) from coming in contact with Accu-Precision provided technical data and items.
  • Supplier agrees to return or shred all technical documents provided by Accu-Precision.
  • Supplier agrees to return all items and parts, damaged, un-usable or otherwise provided by Accu-Precision.
  • Non-ITAR registered suppliers who receive technical data or items from Accu-Precision must confirm that they do not engage in the export of items or technical date to proscribed countries. (See Below).

ITAR list of proscribed countries:

Afghanistan Belarus Burma
Central African Republic China (PRC) Cuba
Cyprus Dem. Republic of Congo Eritrea
Haiti Iran Iraq
Lebanon Libya North Korea
Somalia South Sudan Sudan
Syria Venezuela Zimbabwe

The above terms and requirements pertain to each Accu-Precision Purchase Order and purchasing contracts; acknowledgement and acceptance of the above terms and requirements will be evidenced by suppliers’ acceptance of Accu-Precision’s Purchase Orders or purchasing contracts. The following requirements additionally apply to suppliers of special processes.

Pertaining to suppliers of special processes (e.g., welding, heat treating, plating, finishing, etc.):

Accu-Precision requires suppliers of special processes to provide evidence of process validation according to the requirements of ISO 9001 and AS 9100, 7.5.2. Evidence of validation could include a third party registration to ISO 9001, AS 9100, or similar standard that requires validation of special processes. Alternatively, suppliers of special processes may provide a letter or other evidence of process validation (e.g., from aerospace customers). Evidence of process validation must demonstrate conformity to the following requirements (excerpted from ISO 9001/AS 9100, 7.5.2):

The organization shall validate any processes for production and service provision where the resulting output cannot be verified by subsequent monitoring or measurement. This includes any processes where deficiencies become apparent only after the product is in use or the service has been delivered.

Validation shall demonstrate the ability of these processes to achieve planned results.

The organization shall establish arrangements for these processes including, as applicable:

  1. defined criteria for review and approval of the processes, qualification and approval of special processes prior to use,
  2. a) approval of equipment and qualification of personnel,
  3. a) use of specific methods and procedures, control of the significant operations and parameters of special processes in accordance with documented process specifications and changes thereto,
  4. a) requirements for record retention (see above)
  5. re-validation.

If you have any questions, please do not hesitate to contact us at the above number.

Thank you for your cooperation in this matter.

Sincerely,
Susan Pine
Director of Planning and Administration